Knowledge Capture
Turn what your experts know into training the rest of the team can be assessed on. Record once, and QuikAuthor builds structured, trackable microlearning.
Somewhere in your organisation there is a person who has been doing the same job for fifteen years. They know which step of the documented process is wrong. They know the customer who always escalates at renewal. They know why the machine is calibrated differently on the night shift. None of it is written down, because nobody has ever had time to write it down.
That is tribal knowledge, and the day they hand in their notice is the day it starts costing you money.
QuikAuthor captures it a different way. Your expert talks for five minutes. The AI transcribes what they said, structures it into lessons, and writes the knowledge checks. What you get back is not a document nobody reads. It is a course a new starter completes, is assessed on, and is recorded as having passed.
Every organisation has tried this. The initiative gets a name, a spreadsheet and a deadline, and then it meets the same wall: the only people who hold the knowledge are the people with the least time to document it. Asking your best machinist to build an eLearning module is asking an expert to do a job that is not theirs, with a tool they have never used, on top of the work that makes them valuable.
Expertise does not arrive in one tidy format. It is in a call recording, a phone video from the shop floor, a procedure document, a handover email and a slide deck from a training day three years ago. QuikAuthor takes all of it.
Upload a video or paste a YouTube link. The AI Asset Converter transcribes it and structures the content into lessons, so a walkthrough becomes teachable material rather than a file on a shared drive.
Upload an audio file and the AI Asset Converter transcribes and structures it the same way. An expert can record an explanation on a phone between jobs without booking a studio or a camera.
Upload a PDF, Word document or PowerPoint. The AI reads the content, identifies logical sections, and converts each one into interactive microlearning instead of a page-turner.
Compliance Builder takes a policy PDF and generates knowledge checks grounded in the policy text, so each question is traceable to a specific requirement rather than generic compliance trivia.
The AI Video Editor keeps the original footage. It transcribes the video, detects logical break points to split it into lessons, and generates contextual quizzes from each segment.
If the knowledge has never been recorded at all, describe the course in a prompt and the AI generates an outline, content and quizzes you can then take to the expert for correction.
Most tools in this category stop at the document. They give you a searchable page and call the problem solved. A searchable page is genuinely useful, and it tells you nothing about whether anybody read it, understood it, or can do the job.
A knowledge base proves the information exists. A QuikAuthor course produces completion records, pass rates and individual question responses, so you know which people can actually do the task and which cannot.
Reference material is organised for lookup by someone who already knows the job. Training is organised for a first-time learner who does not. The same facts need a different structure, and that restructuring is what the AI does when it turns a recording into lessons.
QuikAuthor has 70+ interactive templates, well beyond standard quizzing, including drag-and-drop ordering, categorisation, swipe-card decks, memory games and TV-style formats. Knowledge that is retrieved under a bit of pressure is knowledge that stays.
Every course opens in the full lesson builder with complete editing control, so you can correct the AI's draft before anyone sees it. The expert's only job is confirming the content is right.
Four steps, and the expert is only involved in two of them.
The expert explains the task in a short video, an audio note, or a document they already use. No script, no camera crew, no formatting.
QuikAuthor's AI transcribes the recording, finds the natural topic shifts, and organises the content into focused lessons.
Knowledge checks are generated from the expert's own explanation. Apply your branding, which is included on every plan, and swap in any of the 70+ templates.
Export as SCORM 1.2 or SCORM 2004 for your LMS, export standalone HTML, or assign it in QuikAuthor and track who has completed it.
Capturing expertise is only worth doing if the capture outlives the person and reaches the people who need it. That means it has to leave the tool it was built in.
Courses export as SCORM 1.2 or SCORM 2004 packages, compatible with virtually every modern LMS including Moodle, Canvas, Blackboard, Cornerstone and SAP SuccessFactors. Exports include resume functionality and score tracking.
AI Translation covers 20 languages and translates the whole course, including video transcripts and subtitles, while preserving your design, layout and formatting. A procedure captured once in English reaches a multilingual site without being rebuilt.
Native iOS and Android learner apps with push notifications and offline access mean field engineers, night shifts and warehouse teams can complete the training away from a desk.
Assign captured knowledge to new starters automatically when they join a location or a team, set due dates, and let automated reminders chase what is outstanding.
QuikAuthor does not index your documents or search across your systems. Confluence, Notion, SharePoint and Guru do that job, and they do it better than a training platform would.
QuikAuthor captures what a person can explain. It does not connect to a CMMS, an MES or work-order data, so it will not infer knowledge from equipment telemetry.
QuikAuthor does not have spaced repetition. If drip-fed reinforcement over weeks is the core of your programme, say so before you choose.
The whole method rests on someone being willing to explain the job out loud for five minutes. QuikAuthor removes the writing, the formatting and the tooling. It cannot remove that.
Tribal knowledge capture software is any tool that takes the undocumented expertise held by experienced staff and turns it into something the rest of the organisation can use. The category splits into two halves that are often confused. Knowledge bases and wikis make expertise findable. Training platforms make expertise learnable and assessable. QuikAuthor sits in the second half: it takes a recording or a document from an expert and produces a structured course with knowledge checks, completion tracking and SCORM export.
No. QuikAuthor does not index your documents, search across your systems or act as a company wiki. If what you need is a searchable repository, a knowledge base tool is the right purchase. QuikAuthor is for the step after that: turning what an expert knows into training that a new starter completes, is assessed on, and is recorded as having passed.
Ask them to explain, not to write. Record a short video or audio walkthrough of the task only they do well, or collect the documents they already work from. Upload the recording or the document to QuikAuthor, and the AI Asset Converter transcribes it and structures it into lessons. The expert's remaining job is a review for accuracy, not a content project.
Talk, then review. The expert records an explanation in their own words, on a phone or in a video call, and QuikAuthor handles the transcription, the structuring and the first draft of the questions. They do not build slides, write learning objectives, learn the editor or package anything for an LMS.
Video, audio and documents. Upload a video or paste a YouTube link, upload an audio file or a recorded call, or upload a PDF, Word document or PowerPoint. The AI Asset Converter transcribes and structures any of these into lessons. The AI Video Editor keeps the original footage, detects logical break points, splits it into lessons and generates quizzes from each segment.
With assessment and completion data rather than a read receipt. Assign the course to individual learners or whole teams, set due dates, and let automated reminders chase what is outstanding. QuikAuthor records completions, pass rates and individual question responses, and you can export those reports for audits or HR.
Yes, with one caveat worth stating plainly. QuikAuthor captures and teaches what an expert can explain: procedures, decision rules, failure modes and the reasons behind them. It does not connect to machines, work orders or a CMMS, so it will not infer knowledge from equipment data. If your capture starts with a person talking through the job, QuikAuthor fits. If it starts with sensor telemetry, it does not.
Yes. AI Translation supports 20 languages: English, Spanish, French, German, Italian, Portuguese, Dutch, Polish, Hungarian, Swedish, Norwegian, Danish, Japanese, Korean, Simplified Chinese, Turkish, Indonesian, Malay, Thai and Vietnamese. It translates the whole course including video transcripts and subtitles, and preserves your design, layout and formatting.
Wherever you already send training. Export it as a SCORM 1.2 or SCORM 2004 package for your LMS, export standalone HTML, or share a public link with anyone, including people without a QuikAuthor account. Learners can also complete it in the QuikAuthor learner apps for iOS and Android, which support push notifications and offline access.
Nothing to start. The free plan includes 25 courses, 50 active monthly learners, 500 MB of storage, every AI feature, custom branding, 2 AI avatar video credits per month, 10 lifetime SCORM exports and unlimited HTML exports, with no credit card and no expiry. The free plan includes email support, and chat support begins on Pro at $69 per author per month.
Record one expert explaining one task, and see what comes back. No credit card, no expiry, and every AI feature included on the free plan.
Related reading: The Automated SME · How to Extract Tacit Knowledge From an Expert · Keeping SME Content Accurate After They Leave
